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Sorimachi Speaks

21st CENTURY' SERIES, NO. 15

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ALTERNATIVE DISPUTE RESOLUTION: A BAROMETER OF THE LEGAL MATURITY OF THE JAPANESE PEOPLE

1. Human Happiness: Between Personal Autonomy and The Rule of Law


Each person born on this earth desires to live out a happy life without regrets. However, no man is an island. One's own happiness is sought in the context of relationships with others.*1 There is infinite variety amongst the countless manners in which individuals pursue happiness. This pursuit also gives rise to innumerable conflicts. This article examines the methods in which these conflicts are resolved from the legal perspective.

Firstly, it is unlikely that anyone believes they can achieve their own happiness alone. As others are also planning how to achieve their personal happiness one should not be able to attain happiness entirely to suit oneself. It is at this point that one compromises or fits in with others' pursuit of happiness. This compromise or 'give and take' is a matter of mutual consent, a contract or agreement between the parties concerned. The state and society of modern developed nations are constructed by the lifestyles of citizens, as the intention, desire or hope of each to pursue their personal happiness is coordinated. This coordination of intentions is the fundamental principle of personal autonomy and when it appears in the context of a contract it is called the fundamental principle of the freedom to contract. The former is viewed from a historical and political perspective, the latter from the perspective of fundamental civil law principles. Together they are the basis of respect for the free will of individuals pursuing happiness. In order to achieve the smooth realisation of agreements based on the individual's free will in France, a notary public *2 and in the United States and the United Kingdom, lawyers peruse and check the content of contracts. However, in Japan it is not customary for a legal expert to be involved at the stage of formation of a contract. As a result when litigation occurs it is not possible to establish the factual content of the contractual promises made and court cases are pointlessly prolonged. In order to eliminate this evil, the current legal reforms will both increase the numbers of lawyers and give the right to give advice to numerous legal experts including lawyers, judicial scriveners, licensed tax accountants and public consultants on social and labour insurance. The proposal is that they would be able to prevent disputes arising from the formation of the contract. Further, it is planned to reform the office of notary public by making a broad public appeal in order to strive to increase their number and make the notary public system user friendly from the public's perspective.

Secondly, there are occasions when it is not possible to perform one's contractual obligations as promised. The duty to do as one has promised is not peculiar to the legal field, however non-performance of a contract is particularly problematic. There is one method of resolution of this problem where the parties play a central role. In another the courts play the central role. The former is ADR; *3 the latter is the court system. Strictly speaking, the typical agreement based on personal autonomy is the antithesis of the typical judgment handed down by a court. There are several dispute resolution systems and bodies between these extremes that take into consideration the essential elements of both options (refer Diagram). Japan focuses on the court system whereas in the United States a variety of ADR systems are in use.


2. The Social Background to the Necessity for ADR in Conflict Resolution


In the United States from the 1960's and into the 1970's the existing court system experienced backlogs and a dispute resolution body separate from the lawsuit became necessary, giving birth to the current variety of ADR options. *4 On the other hand, the circumstances raised as indicators of the necessity of ADR in Japan are usually the following two:

(i) The processing of lawsuits under the court system in use to date has become incapable of dealing with the multiplicity of diverse disputes arising due to changes in the social environment. These include increasing social and economic complexity, diversity in values and the phenomena of collapse of norms that followed the period of high post-war economic growth and the Cold War

(ii) Japan's dispute resolution is over-focussed on courts and it has become impossible to quickly process the ever-increasing numbers of civil disputes.

3. ADR in the Judicial Reform Council's Opinion Paper


The Judicial Reform Council, which aims to provide a legal system to undergird Japan in the 21st century actively raised 'The Expansion and Utilisation of Dispute Resolution Methods Outside the Courts (ADR)' in their Opinion Paper. The Council made a three- page statement covering,

(i) The significance of the expansion and utilisation of ADR

(ii) The strengthening of cooperation among organisations concerned with ADR

(iii) Coordination of common institutional bases concerned with ADR

The Council's far-reaching recommendations were, in summary,

(i) That a variety of ADR mechanisms be established in Japan, emphasising the strengths of each and making a user-friendly system alongside the court system

(ii) That a coordinated system be created which promotes cooperation between the courts, related bodies and ministries in order to establish diverse ADR and that planning be put in place to ensure ADR operates as 'one stop shop service' and prioritises the convenience of users

(iii) That a law establishing the basic framework of ADR be enacted as the Basic Law on Alternative Dispute Resolution, that the relevant legal professions bear the responsibility for ADR and that planning for cooperation with the existing court system be put in place in relation to applications and effectiveness.

The Judicial Reform Implementation Centre's ADR Discussion Group is currently making strenuous efforts to bring the proposals to fruition. *5


4. Designing Japan's ADR System


The general similarities and differences between ADR and the court system have been summarised in the accompanying Table.

In order to decide what kind of system design to use for ADR the first theoretical issue is the kind of dispute resolution system that will be trusted and used by ordinary people, in other words, to what degree can the level of trust afforded the current court system be applied to ADR. The second matter is that even if ordinary people see the system as user-friendly, they will shy away from it if the costs of dispute resolution are high. This is a question of cost benefit analysis. My own opinion accords with the majority opinion. Viewing the first issue from the perspective that the current custom is that the Japanese people feel a strong sense of trust in relation to court cases, a judicial or near-judicial body should be set up. In relation to the second issue it is desirable that the state should bear a suitable proportion of the costs of dispute resolution, at the very least it being necessary that the costs should be less than the current expenses of bringing a lawsuit. If the system is designed in this fashion then, as the state will inevitably be deeply involved, it will be necessary to enact minimal rules under legislation.


5. Blueprint for the Basic Law on Alternative Dispute Resolution


Whether to give weight to personal autonomy or to the rule of law becomes an issue in relation to the principle on which ADR will be based. If the people who will use ADR are legally mature or if it is between people of legal character who possess compatibility with information it is possible to utilise personal autonomy as the law's foundational principle. However, whilst after the War Japan became a state under the sovereignty of its people, education at primary and middle school levels on democracy and freedom was flawed. Economic development was first rate but Japan did not develop at the legal level and this brought about the current state of Japanese legal awareness. From the perspective of the awareness of and the degree of penetration of individualism and personal responsibility it may be too early to base a law on personal autonomy. Accordingly I support a system design that strongly emphasises the rule of law. After all, it is desirable that a judge or 'arbitrator' (see below) who understands legal justice and has grasped the claims of the parties should then propose a decision that conforms to justice and invites the consent of both parties. *6

Further, if the system is under consideration then it is important to realise it will be influenced by the specialist skills of the operators of the system, by the ability and competence of the judges or 'arbitrators'. Just as in the case of a lawsuit the theories of bringing a lawsuit and of the conduct of litigation should be systematised. It will be necessary to systematise the various forms of conduct involved in ADR non-court based conflict resolution.


6. The Role of the Relevant Legal Professions under the Basic Law on Alternative Dispute Resolution


It will be necessary in Japan to create a specialist profession of 'arbitrators' who will bear the responsibility for ADR. Whilst it is possible at this stage to plan to have appropriate arbitrators for various groups, organs and bodies who provide dispute resolution adapted to the special nature of the dispute and characteristics of the parties as in the United States, if this system were introduced to Japan it would be unlikely to gain the acceptance of ordinary people. To create trust corresponding to that placed in judges the profession of 'arbitrator' should be created. Arbitrators should be given independent responsibility for running the ADR system. Those in the legal professions (other than lawyers) should be given guidance enabling them to become arbitrators.

In Japan each 'profession' has its own separate established qualifications. Disputes relating to the professions should be resolved within the profession. It is a given that these professions carry out consulting and business advice in their own specialist fields as well as carrying out their business itself so that it is appropriate that they should also handle disputes which go beyond these extended activities.

The author invites impressions and opinions from readers to h-bunka@lec-jp.com


Diagram: The Relationship between the Rule of Law and Personal Autonomy in Conflict Resolution Methods picture

Table: Comparison of ADR and Civil Action Procedure


Civil Action Procedure

ADR

Identity of Presiding Adjudicator

Limited to judges

Not limited to judges (possible to involve various specialists)

Nature of Proceedings

Public

Closed (possible to resolve disputes relating to privacy or business / technical secrets in closed proceedings)
Conflict Resolution Criteria

Substantive law (unless settlement occurs limited to the confirmation of the presence or absence of legal rights and duties and orders to enforce performance)

Not bound by substantive law (possible to use other reasonable resolution criteria to achieve a result fitting the circumstances of the dispute)

Decision as to the Facts

Necessary to determine the facts in an unambiguous manner (unless settlement occurs necessary to ascertain them according to the burden of proof even when the facts are unclear)

Not necessary to unambiguously ascertain the facts (possible to achieve a flexible resolution appropriate to the clarity of the facts)

Participation of Interested Parties

Unless settlement occurs dispute resolution occurs only as between the parties (since the judgment binds on the rights as between the parties)

Participation of a broad range of interested parties is possible, making it possible to resolve a dispute in its entirety (since the decision is not limited to the parties)

Duty of the Defendant to Respond

The defendant has a duty to respond to the suit (which can be enforced by the court in the case of failure to respond)

No duty to respond (it is conceivable that the contract between parties can stipulate ADR as the method of resolution should conflict arise)

Enforcement of Resolution

Final judgment becomes an enforceable obligation (*a) (compulsory performance of the enforceable debt is possible)

Resolution orders do not become, in principle, an enforceable obligation (*b) (conceivable that enforcement could be achieved by means of having a deed issued on the basis of the resolution order)

Cost of Application

Registry fees, lawyers fees and expert opinion fees are necessary (*c) (cases arise where it is necessary to obtain ample legal representation and evidence gathering and expert opinions)

In principle lawyers and experts fees unnecessary (no need to reply on legal experts, applicants can act for themselves to bring a dispute to resolution)

*a An enforceable obligation indicates the existence or scope of a right to apply to have the state use its power to enforce as well as referring to justice legally enforceable justice.

*b See above re enforceable obligation. The order made as a result of a civil mediation procedure is an enforceable obligation as is the order made as a result of arbitration proceedings, however to have enforcement carried out it is necessary to obtain an 'enforcement order' which states the court's consent to enforcement.

*c A Small Claims Court was established by the Civil Procedure Law, which came into effect in 1998. An applicant can act for themselves without difficulty in matters involving less than 300,000 yen and does not require the services of a lawyer.

Reference: Takeshi Kojima and Makoto Ito (eds.), (1998) Saibangai Funso Shori Ho [Law on Settling Disputes Outside the Courts], Tokyo: Yuhikaku.

Source: Materials from the 11th Committee Meeting of the Judicial Reform Council.



*1 The Constitution does not guarantee a 'right to happiness'. An individual's happiness is known only to that person and God, this being an area in which it is not possible for the state to play a role. Article 13 of the Constitution states the 'Right to the Pursuit of Happiness'. Whether it is the realm of the gods or the desperate struggle in this life for inner happiness, that behaviour is called 'the pursuit of happiness'. The import of the provision is that so long as it does not interfere with 'public welfare', it is given supreme protection.

*2 A notary public is a person who is commissioned by the parties to issue a notarial deed in relation to legal behaviour or facts relating to private rights and who has the right to authenticate a signed deed or articles of association. At present notaries are appointed by the Minister of Justice. From 2003 the system will be reformed so that notaries are publicly recruited. The reforms will go no further than the improvement of the current system of 'special recognition'. The home page of Judicial Scrivener Masamichi Suzuki provides reference material on the Japanese and European notary public systems (in Japanese). See http://homepage2.nifty.com/msuzukitokyo/.

*3 Alternative Dispute Resolution. ADR indicates dispute resolution methods that take place outside the court system.

*4 See Hisako Levin-Kobayashi, Chotei Gaidobukku: Amerika no ADR Jijo [Mediation Guidebook: ADR in America], (2000) Shinsansha Shuppan for an introduction to the various kinds of ADR in operation in the United States.

*5 See the Judicial Reform Council's website at http://www.kantei.go.jp/jp/sihouseido/index2.html for more details (English summaries available).

*6 The rule of law is the principle that all state powers (not only administrative power but also the right to legislate) are bound by legitimate laws. When a court exercises the right to judge the constitutionality of a law this is an expression of the rule of law. Legal justice is the principle that the law is the embodiment of justice and that law has the inherent purpose of realising justice. Justice is a multifarious concept. Value relativism says that each person will define justice differently whereas value absolutism states that there are objective value standards, which transcend the views of individuals, the former being the commonly accepted theory.


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